Successful planning of an event can be a stressful experience, with multiple things to think about, including guests, styling and food. To ensure your event runs smoothly and causes as little stress as possible, we have pulled together five key traits that make a good event planner.
1. Always prepared and planning ahead
The best event planners will have worked out their plan of action before they even start organising anything. Think about building a workback document or critical path so you know when each part has to be completed by and ensure everything is accounted for. It can even help working backwards from event date to today when doing this. This will help with planning and organising in the long term, meaning you are less likely to have a last-minute panic the week before the event.
2. Be Flexible
Event planners can be working to extremely short lead times, meaning it is important that they are flexible, able to put things together fast and think on their feet. By making sure to have a back-up plan for anything that could potentially fall through – such as a second option for catering and music – it can help to keep the stress levels down as you draw closer to the big day.
3. Attention to detail
Even the smallest of events have hundreds of details to be aware of and it is important to pay attention to as much as possible. This is where the workback document comes in handy, as you can keep on top of everything that needs doing, knowing when to shift your focus to the next stage of planning. It is important not to let anything slip early on, as this could come back to bite later.
4. Having a vision
The best way to ensure your event runs in line with your initial intended outcome is by having a clear vision of the end result before you start working towards it. When planning, it is important to understand how you are going to bring together all the elements cohesively. Plan for everything including theme, targeted attendees, venue, city, design/decor, speakers, entertainment, cuisine, sponsors, etc.
Event planning can sometimes require you to work overtime, especially close to the event. It is important that you are passionate about what you do and thrive on all the challenges that stand between you and a successful event. As the saying goes, if you love what you do, you won’t work a day in your life!
Whatever the event you are planning, Everyone Events is on hand to help you put on the best function. From template plans to lists of potential services to consider, the team is here to provide the best advice for you to get going on your event planning.
For more information on our recommended venue spaces or to enquire about availability and rates, check out the details on the Everyone Events website.