Office Christmas Party Planning: The Ultimate Checklist

It may only be August, but it is time to mention the C word. No, not that one…Christmas and more importantly the office Christmas party. Whilst it might feel like a long way off at the moment, the secret to organising a function worth remembering is to get planning and booking early. After all, a cheeky Nando’s is good for a casual Thursday night, but not where you want to end up in your best Christmas party threads.


When organising any party, before you start booking things left, right and centre, make sure you are clear on a budget and your event priorities as this will help guide your overall plans. Do you want to focus your attention on finding a really cool venue or prefer to splash out on the food and drink? Whatever you go for, understanding where your money is going and what you will get out of it is key to making it the best event possible.

Save the date

December time is full of parties and gatherings, with everyone getting into the festive spirit, so it is important to ensure your date is firmly pencilled into diaries. Common times to organise socials are Thursday’s or Friday’s, but any day will do – it’s just how much you mind your co-workers being a little lack luster in front of their screens the next day. You can always bring in bacon butties and pastries to help!


Do not underestimate the value of choosing a great venue in a suitable location, as getting out of the office automatically brings out people’s more fun side. Imagine Gary from finance actually referencing more than just tax codes and decimal points for once! Whilst quirky venues make for perfect Instagram fodder and memorable occasions, it is important to choose a venue which caters for your party size, needs and activities.

Venues such as Porchester Hall can be a great choice for Christmas functions, as they offer flexibility and free reign for clients to create their own party in whatever style or theme they like. The possibilities are endless…

Food and Drink

Whilst we all love a hearty Christmas dinner and a mulled wine… or four, sometimes it’s better to leave this for the 25th and explore a wider variety of options for people to enjoy. You could look into a catered sit-down meal if that will fit the feel of the event, or if you have a large number of attendees, hiring a food truck, or providing canapes along with prosecco/wine/beer could be a good shout. That way, everyone can bond, chat and dance all at the same time.


Before the alcohol buzz hits, a fun, conversation starter is usually what co-workers need to get the party started. Think about organising a dress up photo booth or having mini games like darts or beer pong at the venue to get people bonding and having a laugh together. It also gives employees a nice take away to look back on later and smile.

For more information on how to organise the perfect corporate Christmas function, The Everyone Events team has a number of top venues and caterers to help – all you have to do it enquire today. We promise, we won’t think your mad ringing up about Christmas in 30 degree heat!

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